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Sales Ops Administrative Assistant in Calabasas, CA at Line 6

Date Posted: 12/21/2018

Job Snapshot

Job Description

Reporting to the Sales Operations Supervisor, this position is responsible for assisting Sales Operations with accurate and efficient entry, processing and management of orders for both our US Domestic & International business.

This individual is partnered with the Sales Operations Administration Team, interfacing with them daily to maximize efficiency, revenue, and customer satisfaction.

  • Review and process purchase orders and spare parts orders for international distributors
  • Work directly with logistics and supply chain to coordinate international shipments from US and Hong Kong warehouses
  • Partner with YGG international sales team and respective distributors to provide critical sales support
  • Work closely with YGG finance team to ensure accuracy in forecasting, projections, and reporting, communicating and adjusting day-to-day operations as needed
  • Generate pro forma invoices based on open orders and product availability
  • Review invoices and shipping documents, and send to distributors
  • Run sales reports upon request via BOBJ and SAP
  • Utilize accurate and efficient data entry skills using YGG’s ERP systems
  • Will work closely with the International Sales Ops Admin to provide critical support to ensure international business is able to continue functioning
  • Will perform other relevant tasks requested by the Sales Ops supervisor


Job Requirements

  • Intermediate experience with Microsoft Office: Word, Outlook, and Powerpoint, and advanced skills with Microsoft Excel
  • One or more years of equivalent experience in Order Administration, Sales Support, Customer Service, or Operations
  • Experience in a Manufacturing or Distribution environment using SAP and/or other similar ERP system
  • Understanding of fulfillment and “order-to-cash” cycle as it functions in an ERP system
  • Bachelor’s or Associates degree preferred
  • Outstanding written and verbal communication skills useful in all levels of an organization
  • Strong ability to positively, professionally and effectively communicate and coordinate with all levels of internal and external customers (Sales, Logistics/Supply Chain, Finance/Credit, Customer Service, resellers, distributors, vendors, potential customers, etc.)
  • Highly-developed attention to detail, accuracy and efficiency
  • Possesses and maintains a positive, solutions-focused attitude with a sense of urgency
  • Requires Intermediate to Advanced Typing/Data Entry Skills
  • A bias towards action and an ability to "self-manage", multitasking and prioritizing work as necessary
  • Excellent time management skills and ability to successfully work to a deadline
  • Ability to work extended hours as needed, such as at end-of-month/quarter


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